Cost-efficient and accountable tend to top the list of the many benefits of a Managed Print Services (MPS) program, but security is another plus that is sometimes overlooked.
In short, MPS is an outsourced service to keep a business’ printing operations in check and running smoothly. From printer/copier/fax maintenance and upgrades to toner/paper/supply upkeep, an MPS program can eliminate many of the rudimentary concerns of operating a business. But it can also increase the security of your office equipment.
The cold, hard truth is that anything connected to the Internet is susceptible to being hacked – and that includes cloud-based printers. From malware to data theft, hackers can do serious damage on printers, but an MPS program can guard against these vicious disruptions that can cause fines, operation suspension, and even business shut down.
It’s no crime, but many small to mid-sized businesses are guilty of working their printers into the ground – but the older a printer is, the higher the risk is to vulnerabilities. MPS can assist in updating printers to help put a lid on those concerns. Regular updating of printers’ and copiers’ firmware and drivers go a long way toward ensuring optimal protection against breaches. These essential software patches can be easily overlooked, but a MPS provider will know when it’s time to upgrade.
Then, consider those employees who have the capability of printing from a remote location – we see a lot of that these days! Their printers are also exposed to hacking, but MPS can provide remote printing security.
An MPS provider can also train employees about security breaches and the upheaval they can create.